Smart4Work

.”Smart4Work quickly brings synchronization and discipline to previously chaotic or ad-hoc execution.”

 
Managing the execution of a business process or keeping groups of people synchronized is a problem at the heart of every organization. But, for years, execution management software was about charts, graphs, and statistics. And you know what? It didn’t work. Pictures and numbers don’t get projects or work done. It was missing an entirely different angle: a focus on reality and how professional life gets done. The PMI, PMBOK track make a lot of sense for a lot of Project Managers. But they are specialists that spend more time trying to manage projects than actually getting tasks done! The average employee is not an expert on project management nor he needs to be.

Take a quick look:


Traditional software is good at automating system-intensive, document-intensive and people-to-system processes. But when it comes to connecting people to people in, flexible decision intensive processes, an interesting pattern emerged: traditional software lacked the capabilities to manage those hundreds of “not so visible” processes that did not represent the “high demand core” of the organization, but that, collectively were more important to the organization than the other few. These types of processes are rarely, if ever, well managed by the classic approach, as they must be very agile and developed from a human-centric perspective. The classic approach of trying to translate a business process in a rigid sequence of events is an approach that does not suit human beings, because it comes from the manufacturing world where you can standardize the inputs and outputs. That does suggest a very different way of designing execution management.

Unlike today’s software systems, our solution was designed to be extremely flexible and to better align with highly adaptive people-driven business processes, causing dramatic increases in effectiveness and efficiency. Technically it’s a new breed of software that brings together several BPM, PPM, PLM and scheduling functionalities.

Our solution is specifically designed to increase the productivity of an individual and a group of individuals executing distinct projects that occur in several departments or locations. It is the only one that gives organizations the structure to manage dynamic, decision-driven, interactive processes, projects and meetings, as well as the flexibility to handle the ad hoc activities that inevitably occur in business.

It is based on a fundamental understanding of how people deliver their work, and the only offering that integrates all four types:

 
  1. Structured Projects that follow a pre-defined model, characterized by structured, repeatable work steps following a phase-gate or cyclic model;
  2. Unique Projects, seen as a sequence of tasks, events, and allocated resources to achieve a clearly defined objective.
  3. Meetings with a variety of people that may be only loosely structured but has a clear small time-window to happen.
  4. Ad Hoc requests that all used to get a job done, most times an unplanned event or goal.

This brings agility hand-in–hand with the needed synchronization that makes good execution a mandatory requirement for today’s businesses processes.

Smart4Work empowers people to make and implement the tactical decisions necessary to improve the efficiency of processes they are involved in. It provides clarity, promotes common understanding and induces effective execution of daily business operations in a real-time environment, ensuring that more people are capable of adjusting and adapting these processes to changing business environments.

Hottest Features

    Our software has unique features that you only find here. There are a lot of competitors software that look all the same. Not ours. We lead the way when it comes to introducing advanced technology on our software. That’s why you can find priceless features long before others even have them on their roadmap.

  • Allows you to collaborate around documents such as PPT, PDF or Word. - Smart4Work allows overall and specific document feedback, as different content may need different types of feedback.
  • Ability to use it internally and/or opening it up externally – With only one system you can even run internal and external dynamics (such as open innovation) at the same time. You don’t need a different system for that with.
  • Integrates a users ranking system based on points and enables a system where both quality and quantity of participations is key to allow users to explore their individual needs and get help from other users.

Key software differentiators

  • Personal intelligent virtual assistant for every user - The use of advanced semantics and dynamic profiles brings personalized intelligence as if a personal assistant would be there for every user, generating sustained value and adoption over time. As this capability helps everyone to look and act smarter, users get real value and deeply engaged, becoming more satisfied as their efforts are focused only on important issues that really matters to each of them, and not on low-value distractions.
  • More than simple (“Obvious to Use”) generates sustained adoption over time – Advanced help minimizes the need for user training, so organizations can get up and running faster. It doesn’t confuse users with unnecessary demands or frivolous features because if it is not immediately clear how to use it people simply will not bother. Only with this approach it is possible to expect that someone will participate and add value to several different business process in parallel.
  • Fast to deploy and easy to maintain – A clear focus on configuration (not on customization) guarantees that it can be deployed in days with no need of ongoing IT staffing.
  • Allows your process to grow smoothly – our software is flexible and designed for dynamic environments, allowing you to make changes anytime. And it’s designed to be equally efficient at handling 50 or 5.000 users, so it scales naturally.
  • Manage all of your processes and initiatives in one system – Our software supports the simultaneous management of several distinct initiatives in parallel in a single system, using different groups, interfaces, contents or models, with the advantage of centralized control, lower cost and simplicity.
  • Professional – Developed to be aligned with real work cycles, it can have specific pre-defined and differentiated periods for being used by different user groups. This avoids the time wasted that could exist with non-corporate Social Software.

Implementation Services

To help make sure you get a system that does what you want when you want it to, Smart4Work licenses come with mandatory and optional software oriented services, such as:

  • Installation – software deploy either on our servers or behind your firewall on your servers;
  • Configuration – decide between several pre-defined options of the system to match your process;
  • Customization - adapt or build specific customer requirements, such as specialized templates or new functionalities guaranteeing that it’s finned-tuned for you;
  • Integration – if needed we can handle a one/two way integration with other systems;

To make your decision simpler we grouped the services into packages that are designed to give you optimum support at the level you need:

- Bronze: 8 hours, 3 business days SLA;

- Silver: 24 hours, 2 business days SLA;

- Gold: 72 hours, 1 business day SLA.

You are free to choose from any of them and to combine as many packages as you think necessary. This is your guarantee that your software can grow with your needs and that you can plan for enhancements without worrying about cost.

Software Technical Information and Requirements

    Technical Architecture  

  • Developed in C# using Microsoft .NET Framework 4

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    Technical Requirements

  • Client Computer

    • - Browser features: support CSS3 & HTML5;

    - Enabled Cookies;

    - Enabled Javascript;

     

  • Application Server

    • - Windows Server 2008 R2 with IIS7

    - Microsoft .NET Framework 4

    - ASP. NET MVC3

    - ADO.NET Entity Framework 4

     

  • Database Server

    • - Windows Server 2008 R2

    - SQL Server 2008 R2

    - Full text-search enabled

How can you get it?

We have a unique price model that beats all direct competition and gives you the lowest TCO you can find – that’s a fact. Just see for yourself.

And you are free to decide what you want:

  • buy it (perpetual license) or rent it (SaaS);
  • use our servers or install it behind your corporate firewall.

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    Regardless of your choice, and unlike any other vendor, the software is delivered as an “all inclusive” package – it means you don’t need to worry with installation, maintenance or upgrades. You focus on business results, we’ll take on all the rest!

    That’s why IT departments love our software: they don’t need not to touch it, (it simply works!) but they can realize a lower TCO and shift the SLA burden to us, as our approach meets security and regulatory needs, enables the service of SaaS (upgrades take hours not months) while offering SOA integration within the enterprises’ security framework.

    This model gives you the freedom of starting with a SaaS pilot and then move to an installation on your own servers with zero complications: we handle that in a blink of an eye.

    This model also gives you a rapid-start option that also eliminates the inefficiencies and limitations that you would otherwise face when:

    • You want to start ASAP, tomorrow, next week,…;
    • You don’t want to deeply involve IT – they are already under stress and don’t want to hear about a new platform;
    • You don’t want to go through CAPEX;
    • You want to run limited pilots to find out more from the software by using it before you decide to install and support a new, on-premise application;
    • You want to use it only temporarily;
    • When you don’t have such a big team that justifies the burden of installing in-house (you don’t have to worry about hardware and internal support);
    • Or when you want to have the flexibility of SaaS but the integration you can only achieve in-house.

    And because different organizations have different needs, our solutions also comes in 3 different versions, regarding depth of functionalities and capabilities:

    • the express version;
    • the standard version;
    • the advanced version.

    For greater flexibility you can evolve from one to another without any kind of new implementation or customization. 


    Do you still have some doubts? Try it before you decide.
    Nothing else that we could tell you would substitute the experience of trying it yourself! Feel free to try it as long as you give us feedback on your experience!

    request demo Smart4Work

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